Event Venue FAQ's

How many guests can you accommodate?

The climate-controlled barn can seat 150 for a ceremony, or 150 maximum at tables.   If you wish to do everything in the barn (eating, dancing, cake table, etc., the max is 100). The covered outdoor pavilion will seat 270 for ceremony seating or 180 at tables.  If the weather is nice, an additional 80 guests can be seated at tables on the uncovered deck .   If your event is larger, there is plenty of space to add a tent, and we can refer you to a reputable tent rental company. 

Is the barn for the meal and the pavilion for dancing, or vice versa? Where would we have the ceremony?

That's up to you!   Many of our guests like the idea of dancing outside on the pavilion, while others prefer the dancing to happen in the barn, where there is a/c.  You may have your ceremony outside under an oak tree or facing the Christmas tree fields, under the covered pavilion, or you may prefer to have it in the climate-controlled barn.   We will show you some options, then customize the setup according to your wishes.  Yours will be the only event at the farm that day, and you can decide how you would like to use each space.  We are happy to recommend setup designs for your number of guests and desired use of the spaces.

You are free to choose your own vendors with the exception of the bartender and security officers, who will be provided by Holiday Acres.  All caterers must be licensed by the state of Texas and insured and must provide a copy of their insurance certificate naming Holiday Acres as additional insured.  The caterer must deliver the food, set up the buffet, provide servers, and cleanup.

We are not.  At Holiday Acres, you will have the freedom and flexibility to hire the vendors you like or to DIY.  We are happy to recommend trusted vendors to you. We can also recommend wedding planners to you who can help you keep track of the details and even save you money with their                                                                      knowledge of area vendors.  

The 2 tiny houses are available for your use as dressing rooms.  A bridal cottage is under construction.

We do not provide "Day Of" coordination, but we strongly recommend that you hire a coordinator.  We have names of coordinators in the area that we can provide to you.  A Holiday Acres venue representative will be on site during your set up time and during the event.  The representative will help with any issues with the  venue such as air conditioning, cleaning up spills, maintaining restrooms, etc., but will not be guiding the event in any way.                                            

The barn, pavilion, and restrooms are handicap accessible.

Dogs on a leash are welcome at the farm!  It is your decision as to whether you wish to allow dogs at your event.  Guests must pick up any messes their dog creates in the picnic and play areas.

With an indoor-outdoor venue, there must always be a plan A and a plan B.  If plan A is an outdoor ceremony, but it's threatening to rain, the ceremony seating can be set up in the barn or under the pavilion, then "flipped" after the ceremony for reception seating.  The pavilion is dry and comfortable, even on a rainy day.

Yes.  After paying the 20% retainer to reserve your date, you may make equal monthly payments of the balance. 1 month prior to your event, the remaining balance is due.  You may pay all fees online with a credit card, or we can work with you to set up a different payment method.